J-1 Visiting Students must confirm their arrival date at Northeastern with the Human Resources Contact in the host college.
J-1 Visiting Students experiencing delays due to visa processing must notify the HR Contact in the host college and the Office of Global Services (OGS) as soon as possible (email: [email protected]).
J-1 Visiting Students are permitted to enter the U.S. up to 30 days before and after the program start date on the DS-2019. However, if your arrival will be delayed for more than two weeks from the program start date, please contact the HR Contact in the host college to amend the program start date. Per federal regulations, OGS is required to provide orientation and validate your SEVIS record within 30 days after the program start date.
Arrival Steps for Paid Visiting Students
If you have a paid visiting student appointment, please be sure to carefully follow these steps in this specific order as soon as possible after your arrival.
1 OGS Online Check-In
Upon arrival in the U.S., immediately complete the “Researcher Confirmation of Arrival” eForm that will be sent to you from OGS.
2 Complete I-9 Section 1
Complete Section 1 of your I-9 in your Workday account. For questions relating to access to Section 1, please contact the SEVIS contact in your college.
3 I-9/SSN Letter
Please wait until the confirmation of arrival eForm is approved by OGS. With the approval email, you will receive a letter necessary for completing Section 2 of the I-9 and applying for a Social Security Number if you don’t already have one. Upon approval of your check-in eForm, OGS will also activate your SEVIS record and contact the Registrar to confirm your arrival. These steps must be completed before you can do the final step below.
4 Complete I-9 Section 2
Go to the Student Employment Office with your passport, I-94, DS-2019, and I-9/SSN letter that was emailed to you by OGS in order to complete Section 2 of your I-9.
Mandatory J-1 Visiting Student Orientation
All J-1 Visiting Students must attend the first available orientation session after entering the U.S. Failure to attend orientation within 30 days after the program start date will result in the deactivation of your SEVIS record.
After you have arrived in the U.S., checked in with your NU host department, and started your appointment at NU, please register for J-1 Scholar Orientation as soon as possible. This orientation is for Visiting Scholars, Visiting Faculty, and Visiting Students. Orientations are scheduled for every 2nd and 4th Monday. If you are unable to attend any of the orientation times below, please contact Rachel Hollabaugh at [email protected].
You will receive instructions close to your start date from your NU host department to activate your NU email address. You will need to use your NU credentials to login to Zoom and to register for the J-1 Scholar Orientation.
Please do not register for J-1 Scholar Orientation until after you have arrived and activated your NU email. You only need to attend J-1 Scholar Orientation once.
When you are ready to attend J-1 Scholar Orientation, please click the link for the orientation date you plan to attend to register in advance. Please register at least one day in advance. You may need to first login to Northeastern Zoom (click “Sign In” in top right), then click the link below to register. If no one is registered for the orientation as of 9:00 AM local Boston time, the orientation for that day will be cancelled.