Entering the U.S.
In order to board your flight to the U.S., you will need to show your passport, valid J-1 visa, and DS-2019 in most cases. You will also need to show proof of COVID-19 vaccination (Please see the CDC website for details).
Please have the following documents in your carry-on luggage (not in your checked bags) to present to Customs and Border Protection (CBP) at the port-of entry to demonstrate your eligibility to enter the U.S. in J-1 status:
- Passport (valid for at least six months into the future from your date of arrival)
- J-1 visa (valid/unexpired on date of entry)
- Northeastern Appointment Letter
If a CBP Officer needs to speak with an official at Northeastern University to confirm your eligibility, please request that the CBP officer calls the university to speak to an Alternate Responsible Officer (ARO), using the following contact information (The operations center is staffed 24/7 for this purpose):
- International Safety Office:
- +1.617.373.2121 (NUPD)
- [email protected]
- This office is open even outside of normal business hours.
- This office can best support you when you have registered your travel in advance so that they can easily access your travel details.
- Office of Global Services:
- [email protected]
- Please see our Contact page for operations hours.
J-1 Visiting Students must confirm their arrival date at Northeastern with the Human Resources Contact in the host college.
J-1 Visiting Students experiencing delays due to visa processing must notify the HR Contact in the host college and the Office of Global Services (OGS) as soon as possible (email: [email protected]).
J-1 Visiting Students are permitted to enter the U.S. up to 30 days before and after the program start date on the DS-2019. However, if your arrival will be delayed for more than two weeks from the program start date, please contact the HR Contact in the host college to amend the program start date. Per federal regulations, OGS is required to provide orientation and validate your SEVIS record within 30 days after the program start date.
Arrival Steps for Paid Visiting Students
If you have a paid visiting student appointment, please be sure to carefully follow these steps in this specific order as soon as possible after your arrival.
1 Submit OGS Online Check-In eForm
Upon arrival in the U.S., immediately complete the “Researcher Confirmation of Arrival” eForm that will be sent to you from OGS.
2 OGS SSN Letter and Registrar Confirmation
Please wait until the confirmation of arrival eForm is approved by OGS. With the approval email, you will receive a letter necessary for completing Section 2 of the I-9 and applying for a Social Security Number if you don’t already have one. Upon approval of your check-in eForm, OGS will also activate your SEVIS record and contact the Registrar to confirm your arrival. These steps must be completed before you can the next steps below.
- You do not need to submit a separate J-1 Immigration Clearance or On-Campus Employment eform.
- You also must wait until the check-in eForm is approved and Registrar confirms your student registration before applying for your Husky Card (NU Identification Card).
3 Complete I-9 Section 1
Within 24-48 hours of completing Step 2, you will be able to complete Section 1 of your I-9 in your Workday account. For questions relating to access to Section 1, please contact the SEVIS contact in your college.
4 Apply for the Social Security Number (SSN)
Follow the instructions on the OGS website in the “How do I apply for Social Security Numbers” section to submit your SSN pre-application online, then go to the Social Security Administration in-person for your SSN appointment.
You will need to bring your passport, I-94, DS-2019, and SSN letter from OGS. They will issue you a receipt and your SSN card will come in the mail in approximately 2 weeks. You can use the SSN receipt for the next I-9 step below.
5 Complete I-9 Section 2
Go to the Student Employment Office with your passport, I-94, DS-2019, OGS SSN letter, and SSN receipt in order to complete Section 2 of your I-9.
Mandatory J-1 Visiting Student Orientation
All J-1 Visiting Students must attend the first available orientation session after entering the U.S. Failure to attend orientation within 30 days after the program start date will result in the deactivation of your SEVIS record.
After you have arrived in the U.S., checked in with your NU host department, and started your appointment at NU, please register for J-1 Scholar Orientation as soon as possible. This orientation is for Visiting Scholars, Visiting Faculty, and Visiting Students. Orientations are scheduled for every 2nd and 4th Monday. If you are unable to attend any of the orientation times below, please contact [email protected].
You will receive instructions close to your start date from your NU host department to activate your NU email address. You will need to use your NU credentials to login to Zoom and to register for the J-1 Scholar Orientation.
Please do not register for J-1 Scholar Orientation until after you have arrived and activated your NU email. You only need to attend J-1 Scholar Orientation once.
When you are ready to attend J-1 Scholar Orientation, please click the link for the orientation date you plan to attend to register in advance. Please register at least one day in advance. You may need to first login to Northeastern Zoom (click “Sign In” in top right), then click the link below to register. If no one is registered for the orientation as of 9:00 AM local Boston time, the orientation for that day will be cancelled.
May & Early June Orientations
- Please view the recorded presentation and presentation slides.
- Email [email protected] if you have follow-up questions after viewing the presentation.
June 26, 2023 @ 11:00 AM – 12:00 PM ET
July 10, 2023 @ 11:00 AM – 12:00 PM ET
July 24, 2023 @ 11:00 AM – 12:00 PM ET
August 14, 2023 @ 11:00 AM – 12:00 PM ET
August 28, 2023 @ 11:00 AM – 12:00 PM ET
September 11, 2023 @ 11:00 AM – 12:00 PM ET
September 25, 2023 @ 11:00 AM – 12:00 PM ET
October 10, 2023 @ 11:00 AM – 12:00 PM ET
October 23, 2023 @ 11:00 AM – 12:00 PM ET
November 13, 2023 @ 11:00 AM – 12:00 PM ET
November 27, 2023 @ 11:00 AM – 12:00 PM ET