Applying for the J-1 visa

1 The Human Resources Contact will initiate the Initial DS-2019.

The Human Resources Contact in your college will initiate the Visiting Scholar Request for Initial DS-2019 once your appointment is approved by the Provost’s Office. Postdocs and other posted positions are not subject to approval by the Provost’s Office.

For more information on the visiting appointments approval process, please visit the Office of the Provost’s website or reach out to the HR Contact in your college.

2 Initial DS-2019: 10 business day processing time

Initial DS-2019 requests are subject to a 10 business day processing time from the date the HR Contact submits the entire request to the Office of Global Services (OGS). Once your DS-2019 is ready, you will receive an e-mail that contains Northeastern’s J-1 Exchange Visitor Program Number and your SEVIS ID. This information is required to schedule a visa appointment at the United States Embassy or Consulate.

Upon approval of your DS-2019 request, you will receive an email from OGS with your digitally-signed DS-2019 attached. If you requested a DS-2019 for your dependent(s) (spouse or unmarried children under age 21) to apply for a J-2 visa, their DS-2019(s) will be included with yours.

Your DS-2019 approval email will include important information about next steps for making your visa appointment, housing resources, and what to expect as your start date is approaching. Please be sure to read the email carefully.

3 Carefully review the DS-2019

Carefully review the DS-2019 immediately upon receipt and contact OGS if there are any errors or anything is missing (e.g. dependents’ DS-2019s). Sign and date in blue ink where indicated on the bottom of Page 1. Do not make any other notations on the form. J-2 dependents must sign their own DS-2019, with the exception of children under the age of 16; you must sign their DS-2019 for them.

4 Pay the SEVIS fee

For more information on the SEVIS fee, please visit The SEVIS fee is required for prospective J-1 Scholars who are applying for an initial J-1 visa from outside the U.S.

The SEVIS fee is not required:

  • If you are currently in active J-1 status in the U.S.
  • If you are transferring to a new J-1 sponsor
  • For J-2 dependents

5 Make an appointment for your J-1 visa interview

Make an appointment for your J-1 visa interview at a U.S. Embassy or Consulate.

J-1 Scholars must obtain their J-1 visa prior to traveling to the U.S. In anticipation of your visa appointment, please follow the J-1 visa application instructions specific to your local U.S. Embassy or Consulate. Requirements may differ among Embassy or Consulate locations.

For information about the visa application fee and payment options, please check with your local U.S. Embassy or Consulate.

Please note that possession of a DS-2019 does not guarantee a J-1 visa.

Note: Canadian citizens are not required to obtain a J-1 visa stamp, but they must carry and present their J-1 documents, including the SEVIS fee receipt, when entering the U.S.

OGS strongly advises against purchasing flights or making other arrangements prior to receiving your J-1 visa. OGS will not expedite DS-2019 requests based on flights or living arrangements.

J-1 Transfers to Northeastern

If your J-1 SEVIS record is being transferred to Northeastern University, you do not need to pay the SEVIS fee again, if you have already paid it. If you are transferring from a U.S.-government sponsored Exchange Visitor program (indicated by a program code starting with “G,” such as G-1-0001) to Northeastern University, you are required to pay the $200 SEVIS fee upon completion of the transfer process and before applying for a new J-1 visa.

If you are traveling internationally after your transfer to Northeastern is completed, you must plan to apply for a new J-1 visa at a U.S. embassy or consulate abroad the next time you travel internationally.

Please note: you can remain in the U.S. with the J-1 visa stamp noting the previous institution as long as your new Northeastern DS-2019 remains valid. You do not need to depart the U.S. simply to renew the visa stamp unless you have a requirement to travel internationally. Please note that it is not possible to apply for a J-1 visa in the U.S.