When is a Reduced Course Load (RCL) Permitted?
The limited exceptions to full-time enrollment include:
- Medical Conditions
- Students must not drop below full-time status before receiving authorization from OGS
- Academic Difficulties
- Students must not drop below full-time status before receiving authorization from OGS
- Final Academic Term of Study
- Students do not require authorization from OGS to drop below full-time status during their final term of study
Medical Conditions
Students who are experiencing a temporary illness or medical condition may be eligible for a Medical RCL.
- Students may work with University Health & Counseling Services (UHCS) to request a Medical Leave of Absence (MLOA). Please see the Medical Leave of Absence page for more information.
- Students may contact Disability Access Services (DAS) to request accommodations related to medical conditions.
- Pregnant students may review OUEC’s Resources For Pregnant Students & Employees.
Academic Difficulties
Students who are experiencing academic difficulties in their first term of study in the U.S. may be eligible to request authorization to drop below full-time status upon the recommendation of their academic/program advisor. This is referred to as an Academic RCL. Students may only drop below full-time status after receiving the authorization from the Office of Global Services (OGS). The reasons allowed for an academic difficulty RCL include:
- Improper course placement (e.g. you registered for a course and then you and/or the professor discover that a prerequisite requirement is needed)
- Unfamiliarity with American teaching methods
- Initial difficulty with English language
- Initial difficulty with reading requirements
Please note for an Academic RCL:
- Failing a class is not a sufficient reason to apply for a reduced course load
- Students must receive authorization from OGS for a reduced course load before dropping below full-time status or before registering for a reduced number of courses
- Students must still be enrolled in at least 50% of a full-time course load and must continue to maintain on-ground presence for the duration of the academic term
- A reduced course load for academic difficulties may only be taken in the initial academic term and only once per academic degree level
Requesting Authorization for an Academic RCL
- Student must complete Part 1 of the “Recommendation for Reduced Course Load” form
- Academic Advisor (for undergraduate students excluding CPS) or Authorized Secondary Approver: General Request (for graduate students and all CPS students) must complete Part 2 of the “Recommendation for Reduced Course Load” form
- Student must submit the completed RCL e-form to the Office of Global Services.
- If the e-form does not include a completed Recommendation for Reduced Course Load form, it will be denied.
- Wait for OGS approval. Students must not drop their courses until OGS has confirmed that the RCL has been authorized. Confirmation will be sent via email to the student and registrar.
Final Academic Term
Students who are in their final academic term of their program of study may qualify for a Final Term RCL if they do not need a full-time course load to complete the requirements for their degree. No authorization from OGS is needed in this situation, though we do advise students to confirm with their academic advisor that all graduation requirements have been met. Please see the Final Term page for more information.
In rare situations, a student may request a Second Final Term RCL if they were unable to complete their degree requirements in the final term. This is usually limited to students who received a failing grade for a required course in their final term. No more than two consecutive Final Term RCL approvals may be granted. If you need to request a second Final Term RCL, please contact OGS to schedule an appointment with a Designated School Official (DSO).