Overview of OGS Funding for Student Clubs and Organizations
UPDATE: All student organization funding for the Spring term has been allocated so we are unable to financially support additional event requests. Your club is welcome to submit a request for the upcoming Fall and/or Spring terms.
OGS funding for student clubs and organizations that contributes to the OGS programming pillar of intercultural awareness / international education:
The Office of Global Services (OGS) programming aims to promote intercultural awareness and international education to the Northeastern community. Through student-led programming, OGS provides avenues for students to provide introductions to new cultures, allow opportunities for students to engage and learn about other cultures, promote global citizenship, and provide a sense of belonging for our international students and scholars.
Any organization that is formally recognized through either Student Government Association (SGA) or Graduate Student Government (GSG) are eligible to request funding support for up to two events, one each semester (Fall and Spring) per year. Events can take place while classes are in session. Events will not be approved for the semester before the first day or classes or after the last day, based on the university’s academic calendar.
The funding will be provided only to on-campus events that contribute to the OGS programming pillar of intercultural awareness / international education. Funding can be for one day of one stand-alone event, not an event series.
Each event could be funded up to $5,000 per event. Please note that the $5,000 per event is not guaranteed, as it will depend on funding available based on all student organization requests. Any unused funds provided by OGS may be required to be returned to OGS at the conclusion of the event. All funding requests must meet Northeastern, Center for Student Involvement (CSI), and OGS deadlines and policies to be considered.
To request funding from OGS: Submit an Event Request on Engage including a fully completed purchasing sheet by the deadlines outlined below. Submissions outside of these deadlines will not be considered. Click the checkmark for “I am interested in receiving funding for my event from OGS for my cultural/international event.” If we do not require additional information about your event, you will receive a funding decision on the discussion in Engage from OGS within two business days. This funding approval is contingent upon receiving event approval from CSI.
Student clubs who receive OGS funding must follow all Northeastern, CSI, and OGS rules and deadlines. Failure to meet all established deadlines may result in cancelled or rescheduled events, and will be taken into consideration for any OGS funding requests for future events. Student clubs who receive OGS funding must market the event as supported by/funded by OGS and include the OGS logo on marketing material.
Clubs who receive OGS funding must submit a short, written report after the event (within two weeks of the event) that includes:
- A few photos from your event
- Receipts from purchases made with OGS funds
- A summary of the event, including the number of people who participated, highlights of the event, and the key takeaways/outcomes of the event
- A short description of how the program contributed to the OGS programming pillar of intercultural awareness / international education
How to submit a request to OGS
(Click each topic below for more information)
Events can take place while classes are in session. Events will not be approved for the semester before the first day or classes or after the last day, based on the university’s academic calendar.
As you can imagine, a lot of planning goes into offering so many events, which is why it is very important for student organizations to be aware of the proper timeline and process for hosting events on campus. Use the CSI Website for guidance. Below is some helpful information regarding deadlines:
| If your organization is looking to host an event/event series (virtual or in person) that will require the process for bids and/or facilities contract(s) (i.e., hotel, boats, conference centers and campgrounds) |
Submit an Event Request on Engage 10 weeks before the event date
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| If your organization is looking to host an event/event series (virtual or in person), that will require the execution of all other contracts.
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Submit an Event Request on Engage 8 weeks before the event date
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| If your organization is looking to host an event/event series (virtual or in person), that does not require the execution of a contract with an external party.
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Submit an Event Request on Engage 6 weeks before the event date
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| For smaller events your organization will be hosting. For Example: barbecue, fundraiser, open mic night, co-op panel, dance party, movie night, collaboration with another organization just to name a few. When in doubt, ask a CSI Staff Member. |
Submit an Event Request on Engage 3 weeks before the event date |
Reminder: BUSINESS DAYS: Monday – Friday during university working hours, which are defined as 9am-5pm. Submission of forms on the weekend or after business hours will not be seen until the next business day. You must select the checkbox that you would like to receive OGS funding for OGS to consider your request.
OGS will support up to one program/event per student organization for each semester (Fall and Spring only) that contributes to the OGS programming pillar of intercultural awareness / international education. Funding can be for one stand-alone event, not an event series.
- Organizations will be eligible to request up to $5,000 per event per semester, however $5,000 is not guaranteed if requested as it will depend on funding available based on all student organization requests.
- Any unused funds provided by OGS may be required to be returned to OGS at the conclusion of the event
- Funding is based on expected event attendance in three different areas: on-campus space, food and drinks, and decorations and supplies.
- The student organization is responsible for storing decorations and supplies before and after the event.
- Funding is for events that invite students from outside of the club to join. Funding will not be given for regular club meetings.
- No item substitutions will be granted after the budget is approved.
- The table below is to be used for guidance only. Student clubs do not need to request funding for all areas below.
- NUPD will only be funded for graduate student groups. Undergraduate groups
should apply for funding from the Student Activity Fee to have NUPD covered.
- NUPD will only be funded for graduate student groups. Undergraduate groups
| On Campus Space – Fund appropriate space for the event & necessary rehearsal time | Food & Drinks | Decorations & Supplies Does not include swag/items for group members |
NUPD For graduate groups only. |
| – Blackman Auditorium – up to $4,000
– Fenway Center – up to $3,000 – McLeod Suites and Ballroom – up to $500 – Night / weekend events in other campus spaces – up to $500 |
– Snacks – Up to $10/person
– Sit-down / full meal – up to $15/person
*Alcohol not permitted |
$5/person for up to 1,000 expected attendance $3/person for over 1,000 expected attendance – Events 0-50 expected attendance = Up to $250 – Events 50-100 expected attendance = Up to $500 – Events 100+ |
If needed. Based on actual quote from NUPD |
Student clubs will work with CSI Program Managers and Advisors as they normally would for any other event. If approved, the OGS will provide some event funding, day-of-event planning and event management assistance.
| Support | Responsible party | |||
| CSI | OGS | Advisor | Student org | |
| Provide some event funding (along with other sources) | OGS | |||
| Meet regularly with student clubs before the event | OGS | |||
| Day-of event planning and event management assistance | OGS
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| Primary contact with event planning needs and questions | CSI | |||
| Supports with organizational processes, such as re-registration, space reservation, and policy compliance | CSI | |||
| Approves event requests, and other forms on Engage | CSI | |||
| Make purchases for your organization | CSI | |||
| Can connect you with other campus partners in the event planning process (ex: SABO or CSC Scheduling Team) as well as other student groups or governing bodies (ex: SGA or GSG) | CSI | |||
| Submit NUPD detail / shift aware | CSI | |||
| Submit facilities (ESR) form | CSI
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| Reserve Academic space on your organization’s behalf | CSI | Advisor
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| Supports the organization with purchases and approving reimbursements | Advisor
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| Monitors Banner and organization’s budget
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Advisor | |||
| Submit event request form on Engage (including purchasing sheet and ticketing request). | Student org | |||
| Submit pre-contract form (if needed) | Student org
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| Booking spaces in Curry / other large venues | Student org
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| Create promotional materials and sign-up / registration (if necessary) for the event | Student org
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Photos from Past OGS-Supported Club Events
